Directory Information Notice

Notice in Regard to Directory Information

In compliance with FERPA, St. Andrews may release directory information without consent of the student. Directory information includes:

• student’s name
• address
• e-mail address
• telephone listing*
• photograph
• date and place of birth
• major field of study
• participation in officially recognized activities and sports
• weight and height of members of athletic teams
• dates of attendance
• degrees and awards received
• the most recent previous educational agency or institution attended
• grade level or year (such as freshman or junior), and
• enrollment status (undergraduate or graduate; full-time or part-time).

*Local/Residence hall telephone number or personal cell phone number provided by student on the Residency/Commuter Contract.

A student may request that this information not be released by submitting a written a request to the Dean of Students.

FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, 99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student –

To other school officials, including teachers, within the [School] whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in 99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (99.31(a)(1))

To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of 99.34. (99.31(a)(2))

To authorized representatives of the U. S. Comptroller General, the U. S. Attorney

General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of 99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (99.31(a)(3) and 99.35)

In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (99.31(a)(4))

To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (99.31(a)(6))

To accrediting organizations to carry out their accrediting functions. ((99.31(a)(7))

To parents of an eligible student if the student is a dependent for IRS tax purposes. (99.31(a)(8))

To comply with a judicial order or lawfully issued subpoena. (99.31(a)(9))

To appropriate officials in connection with a health or safety emergency, subject to 99.36. (99.31(a)(10))

Information the school has designated as “directory information” under 99.37. (99.31(a)(11))

To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of 99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (99.31(a)(13))

To the general public, the final results of a disciplinary proceeding, subject to the requirements of 99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (99.31(a)(14))

To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (99.31(a)(15))

Updated August 2013

Directory Information